Administration and Office,Consulting and Strategy,Government, Defence & Emergency
Tāmaki Paenga Hira: Tui tui hono tangata, whenua me te moana.
Auckland War Memorial Museum: Connecting through sharing stories of people, lands and seas
Auckland Museum is a much-loved culture and heritage organisation at the heart of Auckland's identity, committed to outstanding management of its world-class collections, developing and sharing engaging content through its galleries, exhibition, events, educational programmes and the permanent and volunteer staff who tell the Museum's stories. We are Auckland's home of commemoration as well as the country’s oldest research institution and a major tourist destination.
Job Description
Mō te tūranga | About the role
Permanent | 0.6 FTE (part-time) Reporting to the Head of Communications & Governance
This is a pivotal governance support role ensuring the smooth and effective operation of the Museum’s Trust Board, subcommittees and organisational planning processes.
You will work closely with the Governance and Stakeholder Relations Manager to coordinate governance documentation, support compliance requirements, and strengthen planning and risk processes across the organisation.
Key responsibilities include:
Preparing agendas, compiling board papers and taking accurate minutes for Trust Board subcommittees (Development, Audit & Risk, Executive and Planning)
Tracking board resolutions and action items to ensure timely follow-up
Coordinating and monitoring Official Information requests within statutory timeframes
Maintaining policy and contract registers, including tracking renewals and updates
Supporting organisational planning cycles, milestones and reporting timelines
Assisting with preparation of corporate documents including the Annual Plan and Annual Report
Supporting risk management processes, including maintaining the Risk Register
Coordinating documentation for audit and Statement of Service Performance reporting
This role is ideal for someone who enjoys structure, documentation, governance processes and working with senior leaders and Board members.
Strong understanding of governance frameworks, compliance and risk processes
Experience maintaining policy and contract databases
Ability to manage planning schedules and competing deadlines
Exceptional written communication skills and attention to detail
Confidence working with senior leaders and Trustees
Highly organised with strong priority-setting capability
Analytical mindset with sound judgement and discretion
Experience coordinating Official Information requests (is advantageous
You will be diplomatic, proactive, resilient and comfortable managing sensitive information with integrity.
As a bicultural organisation, we are looking for someone who demonstrates cultural awareness and understands the principles of Te Tiriti o Waitangi and the Museum’s role within Auckland’s cultural landscape.
Ngā āhuatanga kei a mātou | What we offer
Flexible work arrangements to enhance your work and home life.
Availability to purchase additional annual leave
An award-winning wellbeing programme including free membership with Boost app and Myeveryday wellbeing.
An active social club which is part of the fabric of Museum life
Life insurance from your first day and discounted Health Insurance
Free museum membership and other staff discounts
Discounted onsite parking
Accredited by Rainbow tick
Check out our benefits page to find out more about why we love working here.
Tono mai i tēnei rā! | Apply today!
Closing Date: Sunday 22 March. We may commence interviews prior to the closing date of the advert.
You must be eligible to work in New Zealand to apply for this position. Please view the position description here or select the apply button to view if on the seek platform.
Auckland Museum offers a rich and fulfilling work life where we embrace diversity and nurture our bicultural capability as demonstrated in our Teu le Vā and He Korahi Māori strategies. We also offer a range of great benefits such as flexible work and leave and an award-winning wellbeing programme.
This is a fantastic opportunity to contribute to the governance and planning processes of one of Aotearoa New Zealand’s most significant cultural institutions.
He Oranga Tangata ka ao
Enriching lives. Inspiring discoveries
