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Development Administrator

09/10/2024
28/10/2024
Permanent - Part Time
Auckland
Administration and Office

Mō mātou | About us 

Tāmaki Paenga Hira: Tui tui hono tangata, whenua me te moana.

Auckland War Memorial Museum: Connecting through sharing stories of people, lands and seas

Auckland Museum is a much-loved culture and heritage organisation at the heart of Auckland's identity, committed to outstanding management of its world-class collections, developing and sharing engaging content through its galleries, exhibition, events, educational programmes and the permanent and volunteer staff who tell the Museum's stories. We are Auckland's home of commemoration as well as the country’s oldest research institution and a major tourist destination.

Job Description

Mō te tūranga | About the role

The responsibilities of the Development Administrator are to provide administrative assistance to the Development (fundraising) function at Auckland War Memorial Museum as guided by the Head of Development.  This position plays a key role in enhancing the team’s effectiveness by providing exceptional administrative support, contributing to both strategic and operational fundraising objectives. This is a permanent part-time position, 24 hours per week (0.6FTE) across a minimum of three days between Monday and Friday.

  • Prospective research, activity tracking, assisting planning for fundraising via trusts, foundations, individual giving, and corporates. 
  • Assist with preparing proposals and reports to ensure Museum projects are supported and financial targets are achieved.
  • Assist with inputting data, according to best practice Customer Relationship Management (CRM) using Tessitura the Museum’s CRM solution and Strategic Grants GEMS portal for management of Trust and Grants activities.
  • Administration support to the Head of Development and Development Manager including special projects as and when required. 
  •  Supporting Development team administration, cultivation activities and event planning 
  • Assist with preparation of fundraising and financial reports for Development Committee 
  • Manage and arrange meetings including room bookings, venues, room set up, AV, attendees and agendas as required.
  • Minute taking and distribution as required. 

Desired Skills and Experience

Ō pūmanawa | What you will bring

  • A minimum of five years of high-level administrative support experience ideally in a fundraising environment
  • Demonstrated success in relationship management, particularly in dealing with high level donors, trusts, foundations and corporates
  • Some fundraising or relationship management database (CRM) experience with systems such as Tessitura or Raisers Edge
  • Advanced level Microsoft Office skills in Powerpoint, Word, Excel and Outlook
  • Experience assisting with accurate and detailed reports
  • Exposure to a broad range of fundraising disciplines will be highly advantageous
  • Excellent written and verbal communications skills, with proven effective relationship building abilities

  • Proven effective organisational skills, with the ability to successfully plan and prioritise workloads of self and others


Ngā āhuatanga kei a mātou | What we offer

  • Flexible work arrangements to enhance your work and home life.
  • Availability to purchase additional annual leave
  • An award-winning wellbeing programme including free membership with Boost app and Myeveryday wellbeing.
  • An active social club which is part of the fabric of Museum life
  • Life insurance from your first day and discounted Health Insurance
  • Free museum membership and other staff discounts
  • Discounted onsite parking
  • Accredited by Rainbow tick 


Check out our benefits page to find out more about why we love working here.


Tono mai i tēnei rā! | Apply today!


Closing Date:  Monday 28 October 2024.  We may commence interviews prior to the closing date of the advert. 


You must be eligible to work in New Zealand to apply for this position. Please view the position description here or select the apply button to view if on the seek platform.
 

Auckland Museum offers a rich and fulfilling work life where we embrace diversity and nurture our bicultural capability as demonstrated in our Teu le Va and He Korahi Maori strategies. We also offer a range of great benefits such as flexible work and leave and an award-winning wellbeing programme.

This is a great opportunity for someone looking to be part of a fabulous New Zealand organisation committed to telling our national and Auckland stories, reflecting our unique place in the South Pacific. 

He Oranga Tangata ka ao   

Enriching lives. Inspiring discoveries

 

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